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Records Forms

Please submit all forms to the SCI Records Office (via online form submission or scireg@pitt.edu).

Undergraduate Student Forms

  • Academic Plan (Major/Minor) Declaration Form
    • This form is intended for:
      • students currently enrolled in ANY school at the University who would like to add or remove an SCI minor to/from their academic record, or’
      • current SCI students who would like to:
        • switch, add, or remove majors within SCI
        • transfer out of SCI and into another school within the University
        • declare an additional major at another school within the University.
    • This form is not the application for internal transfer to SCI. Please visit the office of your home school for more information on how to apply for internal transfer to or to apply for a second major in SCI.

Graduate Student Forms

PhD Student Forms
  • Committee Approval – This must be completed prior to scheduling the proposal.
    • Prepared by the student or department/program support staff, the Committee Approval form must be signed by the Department Chair and the Associate Dean for Academic Programs.
    • If an active researcher with an appointment outside of the University is recommended as a member of the committee, the researcher’s CV must be attached to the Committee Approval form.
    • Any changes in the membership or roles of the committee must be submitted through this same process and form.
  • Defense Scheduling & Announcements – This must be completed AT LEAST FOUR WEEKS PRIOR to the scheduled defense.
    • Student must prepare the Proposal/Dissertation Abstract template prior to submitting the defense scheduling form. The proposal/dissertation abstract is a required attachment for the defense scheduling & announcements form.
    • Student, Chair, or department/program support staff submits the defense scheduling & announcements form. Submission of the online form triggers a notification to the department/program support staff, the Dean’s Office, and SCI staff responsible for publishing announcements related to doctoral defenses.
    • Changes to the defense schedule must be submitted through this same process and form.
  • Application for Admission to Candidacy – This must be completed no later than the last day of the term in which the dissertation overview occurs.
    • Student completes Part I of the application for admission to candidacy form and submits it to their department/program support staff. Approvals from the committee, Chair, and Dean’s Office will be gathered and copies of the final signed form distributed to the appropriate offices.
  • Report on Examinations for Doctoral or Master’s Degree – This must be completed by the end of term in which a student milestone has been achieved.
    • The department/program support staff submits a completed and signed Report on Examinations form (“milestone card”) to SCI Records via the Director of Academic Records.
    • SCI Records will post milestone to students’ academic records at the close of each term.
  • PhD Graduation Checklist – The PhD graduation checklist is found on the Graduation Procedures webpage. Items listed in the checklist are required of all doctoral students by the ETD deadline. Items may be submitted earlier but not later than the ETD deadline.
    • The student submits all items to the Director of Academic Records (and/or via D-Scholarship).
    • The ETD formatting is reviewed by staff after the ETD deadline and corrections are reported back to the student with expected turnaround dates.
    • ETD approval and publication in D-Scholarship is communicated to the student and committee by the Director of Academic Records.

Registration Forms

For a listing of policies and procedures related to registration, visit this page.

Experiential Learning Forms

For policies and guidelines related to Experiential Learning, visit this page.

Other Forms

Degree Progress and Advising

Advising

Degree Progress / Academic Advisement Report Updates

  • Best Fit Forms. Submit to correct the placement of a course in the academic advisement report. This form is submitted to the SCI Records Office.
    • Students admitted to Pitt prior to Fall 2018
    • Students admitted to Pitt in Fall 2018 or later
      • CS majors (coming soon)
      • IS majors (coming soon)
  • Requirement Exceptions.  Submit to request a replacement course for a requirement, an override to a requirement based on prior experience or classes at an external institution, etc.
    • General Education Requirement Exceptions (coming soon)
    • Major Requirement Exceptions (coming soon)
Computer Science
Informatics and Networked Systems
Information Culture and Data Stewardship