• Here you will find important enrollment information, resources, and forms.

Resources

Important Vocabulary

Academic calendar

The resource for all deadlines, holidays, etc. as controlled by the Office of the Registrar. Click here to view the current academic calendar.

Enrollment appointment

The day and time when a student can begin enrolling. Once a student’s enrollment appointment begins, adding, dropping, or editing classes can be done until the end of the add/drop period. Students can view their enrollment appointment date and time by logging into the Pitt Portal Student Center. Note, new students do not have an enrollment appointment.

Open enrollment

Period when all students, continuing and new, may enroll in classes. Happens after all enrollment appointments have concluded. University open enrollment dates are available on the academic calendar.

Add/drop period

The typical add/drop period lasts for ten days after the open enrollment ends. Adding/dropping classes after this point requires additional forms and petitions.

Advisement Service Indicator (ADV)

Holds that will prevent students from adding, dropping or editing their class schedule until it is removed by the office which placed the hold. Students can view their advisement service indicator by logging into Pitt Portal Student Center.

Enrollment Requisites

Restrictions placed on enrollment for a class. Restrictions may include:

  • Pre-requisite (PREQ): A course or courses that must have been taken and passed in a previous term. In-progress courses will fulfill the prerequisite, however, students who do not receive a satisfactory grade in a pre-requisite class will be automatically removed from the higher level course after official grade rosters have been posted.
    • For example: If you are enrolled in INFSCI 2020 for the fall term, you can enroll in INFSCI 2160 for the spring term before grades are posted. Because INFSCI 2160 requires students to have earned a B+ or better in INFSCI 2020, you will be automatically removed from INFSCI 2160 if your grade for INFSCI 2020 posts lower than a B+.
  • Co-requisite (CREQ): A course that must be taken during the same term as the course for which you are trying to register or has been taken and passed in a prior term.
  • PROG: the school in which you are enrolled (USIS – undergraduate and PSIS – graduate)
  • PLAN: your degree program
  • SBPLAN: your specialization, track, or pathway
Permission Number/Code

A number used to override enrollment restrictions (enrollment requisites or class limit). This number is issued by the school or department offering the course.

Enrollment

See the Registrar’s “Steps to Enrolling” webpage.

Related enrollment details
  • In fall and spring terms, part-time enrollment (undergraduate students: less than 12 credits, graduate students: less than 9 credits) is calculated per credit. If you enroll full-time (undergraduate students: 12 credits or more, graduate students: 9 credits or more), you pay a flat rate. During the summer term, all students are billed per credit. Tuition rates and payment information.
  • Most student immigration visas require international students to be enrolled as a full-time student to remain in the U.S.
  • International students must enroll full-time in their first semester of study.
  • External, non-Pitt transfer credits must be approved by all faculty.

Procedures

Removing a Hold

If you have an outstanding bill, never sent in your final transcript when you applied, etc., there may be a hold placed on your account that would prevent you from registering. Check the “holds” section of your Student Center, clicking on the links until you get to the hold details. If you have a hold and do not know who to contact in order to remove it, you may email the Records Team for more information.

Common Enrollment Error Messages and Requesting a Permission Code

For all classes offered through SCI:
  1. Obtain approval if required (see “Types of Enrollment Restriction”).
    • NOTE: Neither the instructor nor your advisor are obligated to override the restrictions if it is not appropriate for you to enroll in the class.
  2. Login to the Permission Number Application System on the SCI courses website with your Pitt ID and password: http://courses.sci.pitt.edu/permission and click “Create Request.”
    • If a required item is missing, your request will be denied and you will need to submit another request for a permission code.
  3. No permission codes are issued to override a closed/full class.  If a class is full, you must enroll in the class waitlist. To see more information about how waitlists work, please visit the Registrar’s Enrollment website and/or review the Waitlist FAQ.
Type of Enrollment Restriction
The type of enrollment restriction determines what you must submit / attach to the form (screenshots, PDFs, etc. of emails are accepted as instructor and/or advisor approval).
  • ​​ENROLLMENT REQUISITES NOT MET but you’ve completed related work at another institution, in your professional career, etc.: Instructor approval is required.
    • GRADUATE STUDENTS: If the instructor is listed as “TBD”, contact the Program Manager for approval. (LIS = Debbie Day, INFSCI and TELCOM = Kelly Shaffer, CS= Keena Walker)
    • UNDERGRADUATE STUDENTS: If the instructor is listed as “TBD”, contact the Department Advisors (INFSCI= Mary Koller, CS= John Ramirez or Pat Markham)
  • ENROLLMENT REQUISITES NOT MET because enrollment system (PeopleSoft) is not recognizing Pitt equivalent courses: Instructor or academic advisor approval is NOT required. Instead, submit an explanation of how you’ve met the enrollment requisites including as much detail as possible.  This is only for classes taken at Pitt that are directly equivalent courses that the enrollment system is not recognizing (ex: COE 0445 vs. CS 0445; INFSCI 1071 vs. TELCOM 2310).  Staff will review your request and may reach out to you for more information.
  • CAREER RESTRICTION (Undergraduate students enrolling in a graduate course OR Graduate students enrolling in an undergraduate course): Instructor’s AND academic advisor’s written approval required.
  • CLASS FULL / CLASS LIMIT: The School does not waive class limits – if a class is full students must enroll in the waitlist.  Permission codes will NOT be granted to override a waitlist.
Questions? 

Student Services Office, 5th Floor IS Building
Email: SCIreg@pitt.edu  (Graduate students) or SCIug@pitt.edu (Undergraduate students)

For classes offered outside of our school:

(e.g. English Lit, Stats) you must contact the department offering the course. That department will issue its own permission codes. A full listing of Pitt departments is available here.

For Pitt departments our students often deal with, here are some specific instructions:

  • ECE (Electrical & Computer Engineering) classes: Student e-mails the instructor with background.  If approval given by the instructor, have the student forwards the approval e-mail and their PeopleSoft ID to the Program Administrator (click here for contacts).
  • LAW classes: Email lawreg@pitt.edu

Add/Drop/Withdrawal

Drop/Add

Up through the drop/add deadline at the beginning of the semester (typically the first week of the semester for 12 week summer sessions, and the first two weeks of the semester for the fall and spring semesters), students can make adjustments to their schedules without penalty (i.e. these changes do not show up on students’ transcripts). During this time students follow the normal procedures for online registration (and should consult with their academic advisor if there is any doubt about which classes are appropriate).

Late Add/Drop

The Registrar will, in rare cases, accept late adds and drops but only under extenuating circumstances (ex. death in the family, car accident, serious illness) and these are granted or denied in Student Services. If there are no extenuating circumstances surrounding a late add, it will not be processed. If there are no extenuating circumstances surrounding a late drop, proceed to instructions for a monitored withdrawal.

Important notes:
  • No action will be taken until all items have been submitted. The Records Team will not chase missing documents; it is the student’s responsibility to complete all steps.
  • In most cases, a late fee will be applied to the student’s bill – the applicability of the late fee is determined by the University Registrar’s Office.
  • Be aware that dropping below full time status (12 credits for undergraduates, 9 credits for graduate students), may jeopardize financial aid, student loans, health insurance, and/or international students’ immigration status.

Petition to ADD a class, Student must:

  1. complete an enrollment worksheet, including all of their information on the form (name, class, PeopleSoft number).
  2. provide a permission number if needed for class enrollment.
  3. write a brief letter explaining the extenuating circumstances behind why he/she was unable to add the class during the regular drop/add period. Supporting documentation and evidence of your claim must be submitted with this letter. If the student missed the add/drop period without an extenuating circumstance, the petition for a late add will not be approved.
    1. Students requesting to late add a capstone course into their schedule must provide any additional documentation required for enrollment in the course. Ex. Learning agreements, internship offer letters, etc.
  4. Obtain written approval from the course instructor to join the class late.
  5. email all of these items to the Records Team. If the petition is approved, the Records Team will process the late add and inform the student when the class has been added to the their study list.

Petitioning to DROP a class, Student must:

  1. complete an enrollment worksheet, including all of their information on the form (name, class, PeopleSoft number).
  2. write a brief letter explaining the extenuating circumstances behind why he/she was unable to drop the class during the regular drop/add period. Supporting documentation and evidence of your claim must be submitted with this letter. If the student missed the add/drop period without an extenuating circumstance, the student will be asked to complete a monitored withdrawal form instead.
  3. email all of these items to the Records Team. If the petition is approved, the Records Team will process the late drop and inform the student when the class has been removed from their study list.
Monitored Withdrawal

After the drop/add period and up until the monitored withdrawal deadline, a student may withdrawal from courses. To request a monitored withdrawal, the student submits the original hard-copy Monitored Withdrawal form and Withdrawal Acknowledgment Form to the Records Team without a signature from the Dean. The Records Team obtains a dean’s signature and forwards the form to the Registrar’s Office for processing.

Important notes:
  • No action will be taken until all items have been submitted. Incomplete forms will be returned to the student. The Records Team will not chase missing documents; it is the student’s responsibility to complete all steps.
  • Students are not notified when the withdrawal has been processed; they are encouraged to check their term grades 5 business days after submitting their withdrawal form.
  • A “W” appears on the student’s transcript for any course dropped. W grades are calculated as “attempted but not earned credits” and impact a student’s satisfactory academic progress. If a student does not make satisfactory academic progress this may impact both their financial aid and their academic standing status (probation and dismissal actions).
  • The monitored withdrawal deadline is published on the University’s Academic Calendar. If the deadline has passed, move on to instructions for an “appeal for late withdrawal.”
Appeal for Late Withdrawal

After the Monitored Withdrawal deadline has passed, students may appeal to withdraw from a course by submitting an Appeal for Late Withdrawal form with a formal letter explaining the extraordinary circumstances that warrant consideration of withdrawal after the monitored withdrawal deadline. All appeals for late withdrawal must be for non-academic reasons, i.e. medical or family emergencies. If you are trying to withdraw without extenuating circumstances, your appeal will be denied. The completed appeal form and letter must be submitted to the Records Team without a signature from the Dean. The Records Team obtains a dean’s signature and forwards the form to the Registrar’s Office for processing.

Important notes:
  • No action will be taken until all items have been submitted. Incomplete forms will be returned to the student. The Records Team will not chase missing documents; it is the student’s responsibility to complete all steps.
  • Students should not provide their social security number and instead should provide their PeopleSoft ID and Pitt email account on every page submitted.
  • Students must provide relevant documentation, such as certification from a doctor, hospital receipts, an obituary, etc.
  • The signature of the instructor—or an email from the instructor indicating the date of last attendance, grade earned, and acknowledgement of your withdrawal—is required. You must print and attach copies of any related emails.
  • A “W” appears on the student’s transcript for any course dropped. W grades are calculated as “attempted but not earned credits” and impact a student’s satisfactory academic progress. If a student does not make satisfactory academic progress this may impact both their financial aid and their academic standing status (probation and dismissal actions).
  • Appeals must be submitted to the Dean’s Office of the school offering the course, regardless of the student’s home school.
  • Appeals for late withdrawal must be submitted before the end of the 13th week of the semester. After the 13th week, students can only appeal to withdraw from the entire semester.
    • If appealing to withdraw from the entire semester, the form must be submitted to the student’s home school.
    • Students submitting appeals for late withdrawal from past semesters can only appeal for withdrawal from all classes.
Drop all classes for the term (Resignation)

Students wishing to drop all of their classes and leave the semester entirely must follow one of the processes below depending on what day of the term the request is made.

Before or during the drop/add period: Students use the online registration system to drop all of your classes. The courses dropped do not show up on their transcripts, they are not billed for the classes or receive money back if completed prior to the end of add/drop. Contact Student Financial Services with billing questions.

After drop/add ends but prior to the 60th day of the term (or the monitored withdrawal deadline noted in the academic calendar if you are in a summer session): Students call the Office of Student Accounts official resignation phone number: 1-412-624-7585 to initiate a “resignation.” An “R” will appear on the their transcripts for any courses processed through a resignation. The Office of Student Accounts will consult with students about prorated refunds.

After the 60th day of the semester, students submit an appeal for a late withdrawal from for each class. See the “appeal for a late withdrawal” section for more details. The letter explaining the extenuating circumstances surrounding the students’ withdrawal should address the situation in its entirety – students do not need to submit an individual letter per class. When appealing to withdraw from the entire semester, the form must be submitted to the student’s home school.

In all cases: If intending to return to studies in a future term, students should consider submitting a leave of absence form. A declared and approved leave of absence provides some benefits to student – see the leave of absence details in the SCI Catalog pages for details.

PCHE

Cross registration is a program through the Pittsburgh Council on Higher Education (PCHE) that provides an opportunity for enriched educational programs by permitting students to attend courses at any of ten participating colleges and universities. Students who are interested in enrolling into a course at an external institution must submit the following materials to the Records Team by the end of the add/drop period:

  1. Typed PCHE Cross-Registration Form
    1.  Only Advisor and student signature is required before submitting form. The Director of Academic Records will sign for the Dean after form is submitted to the Records Team
  2. PCHE Cross-Registration Acknowledgment Form
Important notes:
  • Students must be enrolled in a full-time credit load before submitting their PCHE forms for review and processing (a minimum of 12 credits for undergraduate students and 9 credits for graduate students).
  • No action will be taken until all items have been submitted. Incomplete forms or forms filled out incorrectly will be returned to the student. The Records Team will not chase missing documents; it is the student’s responsibility to complete all steps.
  • For more information on cross-registration, please visit the University of Pittsburgh Registrar’s Website.

Grade Options

Satisfactory/No Credit Grade Option

Change to Satisfactory/No Credit/Auditing Grade Option

According to the University’s Academic Regulations (view the University Catalogs here), individual schools may elect to offer a course with the following grade options:

  • LG Letter grade
  • H/S/U Honors/Satisfactory/Unsatisfactory
  • S/NC Satisfactory/No-Credit (Formerly the S/N Option)
  • LG and H/S/U Letter grade and Honors/Satisfactory/Unsatisfactory
  • LG and S/NC Letter grade and Satisfactory/No-Credit

With the consent of the school and instructor, students may choose to audit a course or complete it with a Satisfactory/No Credit (S/NC) option.  Regulations for S/NC credit allowances are governed by the Departments and are subject to the grade options allowed for each particular course (i.e., not all courses may be taken as S/NC). To audit a course, a student must register and pay tuition for the course. The audit grade (N) is not counted toward graduation or the GPA.

All students choose a grading option (letter grade or S/NC) during enrollment from those listed within the University’s Student enrollment system. Any decision to change the grading option after a class has been added to the student’s enrollment must be processed no later than one week after the end of the Add/Drop period.

If students would like to change their grade option that was set at the point of enrollment, they may do so by submitting a Grade Option/Audit Request to the SCI Records Office NO LATER THAN one week after the end of the add/drop period. The request form is submitted by SCI Records to the Registrar’s Office on behalf of the undergraduate students. Forms submitted by graduate students will be handled by SCI Records directly and shared with the student’s advisor and the course instructor.

Because choosing the S/NC grade option may have a negative impact on a student’s academic progress, all students must discuss this with their advisor before submitting the Grade Option/Audit Request form . For details regarding the implications of the S/NC grade option, students should defer to their academic program’s policies.

If the student does not select a grade option for a course when more than one grade option is available, the default option (generally the letter grade option) will automatically apply.   The University’s Office of the Registrar does not require submission of a Grade Option/Audit Request form for graduate courses. However, the SCI Records Office does require this documentation for course auditing.

NO CHANGES TO GRADE OPTIONS (S/NC or Audit) WILL BE MADE LATER THAN ONE WEEK POST ADD/DROP PERIOD.